Local Grants and Program Funds Specialist

Posting number: 08594

Department: ACCSO-100010-Adult Education

Job classification: Local Grants and Program Funds Specialist

Posting type: Open

Categories: Grants Administration, Higher Education, Professional Education, Program Management

Summary

The Local Grants and Program Funds Specialist – Adult Education is responsible for coordinating, managing, monitoring, and reporting on grant-funded activities and program funding that support adult education services. This position ensures compliance with federal, state, local, and private funding requirements while supporting the effective administration of Adult Education programs. The specialist works closely with program administrators, fiscal staff, instructors, and community partners to maximize funding opportunities, monitor expenditures, maintain accurate records, and support the achievement of program performance goals.

Examples of duties

1. Research and identify funding opportunities that support Adult Education initiatives, workforce development programs, literacy services, career pathways, and student support services.

2. Assist in the preparation, submission, and administration of grant applications and funding.

3. Monitor grant awards and funding agreements to ensure compliance with applicable federal, state, and local regulations.

4. Maintain grant timelines, reporting schedules, and performance measures.

5. Coordinate with program staff to ensure grant-funded activities align with approved objectives and budgets.

6. Track and monitor Adult Education program expenditures and revenues.

7. Ensure funding is used in accordance with grant requirements, budget allocations, and agency policies.

8. Assist in the development, monitoring, and reconciliation of program budgets.

9. Review budget requests, expenditures, and financial transactions for accuracy and compliance.

10. Prepare budget analyses, expenditure reports, and funding utilization summaries.

11. Ensure compliance with Workforce Innovation and Opportunity Act (WIOA) Title II, state Adult Education policies, and other applicable funding guidelines.

12. Collect, analyze, and maintain financial and programmatic data required for grant reporting.

13. Prepare and submit monthly, quarterly, and annual reports to funding agencies and leadership.

14. Support internal and external audits, monitoring visits, and compliance reviews.

15. Maintain documentation and records necessary to support grant expenditures and program outcomes.

16. Collaborate with the Grants Management Director, Chief Adult Education and Learning Officer, local program administrators, and fiscal staff to support funding initiatives.

17. Provide technical assistance and guidance regarding grant compliance, budgeting, and reporting requirements.

18. Assist in coordinating special projects, program evaluations, and continuous improvement initiatives.

19. Support partnerships with workforce agencies, educational institutions, community organizations, and funding partners.

SECONDARY JOB DUTIES & RESPONSIBILITIES

Other duties as assigned.

TOOLS & EQUIPMENT USED IN JOB
Computer/Laptop, Scanner, Copier, Phone, Microsoft Office

Qualifications

REQUIRED

1. Bachelor's degree in business administration, finance, and accounting from a regionally accredited institution.

2. Three (3) years of progressively responsible experience in grants management, program administration, budgeting, accounting, Adult Education, workforce development, or a related field.

3. Experience administering federally or state-funded education programs preferred.

4. Strong attention to detail and commitment to accuracy.

5. Ability to exercise sound judgment and maintain confidentiality.

6. Knowledge of grant administration, budget management, and financial reporting principles.

7. Understanding of federal, state, and local grant compliance requirements.

8. Ensure funding is used in accordance with grant requirements, budget allocations, and agency policies.

9. Strong analytical, organizational, and project management skills.

10. Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and database applications.

11. Ability to interpret regulations, budgets, financial statements, and grant requirements

12. Excellent written and verbal communication skills.

13. Ability to manage multiple projects, deadlines, and priorities effectively.

14. Ability to work collaboratively with internal and external stakeholders.

PREFERRED

1. Master's degree is preferred by a regionally accredited institution.
2. Experience with WIOA Title II funding.

Supplemental information

Applications must be filed online at: https://www.schooljobs.com/careers/accs
A complete application packet must be submitted by the posted deadline to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

1. Online application
2. Cover letter
3. Current resume
4. Separate list of four (4) professional references (not letters) with complete contact information
5. Unofficial or official transcripts showing degree(s) conferred and conferral dates

• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter, resume, list of references, and transcripts showing degree(s) and conferral dates, ready to upload before you begin the application process.
• WE DO NOT ACCEPT E-MAILED APPLICATIONS.
• When you finish the online application procedure, you will receive an on-screen notice that you have successfully applied. HOWEVER, this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.

Please direct any questions regarding the application process to Ceria Blake at (334) 293-4628 or ceria.blake@accs.edu.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service

Monday-Friday

8:00 am – 5:00 pm PST

(855) 524-5627

AGENCY INFORMATION:

The Alabama Community College System is an equal opportunity employer.It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.