High School Secretary

Notice of Support Staff Posting

Position: Secretary Posting # 4108

                                West Ottawa High School  

Posting Dates: August 31, 2026 � Until Filled

Reports To: Principal

Beginning: Immediately

Hours: 7:00 a.m. to 3:30 p.m.

At West Ottawa High School, the Attendance Secretary plays a vital role in supporting student accountability, safety, communication, and school operations.

Qualifications:

• Experience and proficiency in the use of Microsoft Office Suite and Google Office Suite
• Must be highly organized and have excellent communication and clerical skills
• Experience in providing friendly and accurate verbal and written communication skills
• Bilingual preferred

Job Responsibilities:

• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• processing attendance documentation
• supporting truancy interventions
• assisting administrators, counselors, and staff with attendance-related needs
• front office operations: student check-ins/check-outs, emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support

Physical Requirements and Working Conditions:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand or arm, as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in-person attendance.